In a previous article we described the benefits that VoIP technology brings to travel agencies and other companies whose staff need to do business on the move.
Now we will give you 5 reasons why the Cloud Fax service is a much better and more practical solution than a traditional desktop fax machine, and how you can use it on your mobile too.
In many offices documents are still sent and received by fax machine.
If that is one of the ways your business partner exchanges documents, then you are forced to use fax too. Documents sent from one fax machine can only be received on another fax machine.
Fortunately, your fax machine no longer has to be physically in the office. Like the landline used by a driver in the field, it can be located in the Cloud. In that case you can receive and send documents from any device connected to the internet, i.e. to your Cloud Fax user account. Below we list the reasons why Cloud Fax is an excellent replacement for the fax machine, which is already outdated today.
1. Cloud Fax saves time
Most documents today are created in digital form. Whether it’s contracts, invoices, quotes or something else, you will write them on a computer. If you then want to send them by fax, you first have to print the document, take it to the fax machine and only then send it. If you wrote the document somewhere outside the office, this process can take precious minutes, or even hours.
With Cloud Fax, on the other hand, you can send a document written on a computer with just a few mouse clicks. You log in to your user account, upload the document, choose the number and send it. And if you are expecting a document someone has sent to your fax number, you don’t need to go back to the office to collect it. You can do it on your laptop or mobile by logging in to your Cloud Fax user account.
2. Cloud Fax saves money
The list of costs that come with a desktop fax machine is really long. To begin with, you have to buy the device, which costs from a few hundred to a few thousand kuna. Then you need paper for sending and receiving documents, and toner for printing them. Finally, with a more expensive device you can add servicing and replacement parts to the costs, and with cheaper ones you can count on buying a new one every few years.
With the Cloud Fax service these costs simply don’t exist. You don’t have to buy a special device, because you send and receive documents from any device connected to the internet. You don’t have to buy extra paper and toner, because you can keep documents on the Cloud server or on your computer. You don’t have to replace parts, because there are no parts. The only cost you have is HRK 40 + VAT per month. That is the price of the Cloud Fax service provided by Signumtel, which includes your public fax number.
3. Cloud Fax lets you do business on the move
Let’s go back for a moment to the example from the previous article: a travel agency that offers transfers and excursions. The basic document for every travel agency is the voucher, which confirms the purchase of a particular service.
If one agency organises an excursion and another agency provides transport on it, the organiser has to deliver a voucher with all the details to the carrier. However, an excursion is not just transport; it very often includes visits to national parks, museums and the like. In that case the voucher has to be shown at the entrance to, for example, the Plitvice Lakes. Sometimes a printed voucher has to be handed in at the entrance. A desktop fax is then out of the question. Cloud Fax combined with a portable printer, however, will do an excellent job.
The excursion organiser sends the voucher to a fax number, which may or may not be linked to a virtual PBX service, and the driver prints it and hands it in at the entrance.
4. Cloud Fax is secure
Documents you receive through the Cloud Fax app arrive directly at your e-mail address. That means you can restrict access with a password if they contain confidential information, which a desktop fax didn’t allow. Modern multifunction devices (printer + scanner + fax) are usually located in shared areas where anyone can get to them, including visitors walking down the corridor.
And if we compare Cloud Fax with e-mail, we can see an improvement in security here as well. Since Cloud Fax is used to receive documents sent from a desktop machine, you cannot pick up viruses through it. What you get in your inbox is only a digital copy of a document written on ordinary paper that the sender put into a desktop fax machine.
5. Cloud Fax can be your document archive
Since with Cloud Fax you receive documents only in digital format, it goes without saying that you no longer have to store them on paper either. Instead of a pile of binders that grows every month, your documents can be stored on a protected Cloud server maintained by Signumtel. It is worth repeating that storing documents this way saves money and increases security. Is there a single company for which security and savings are not high on the list of priorities?
Signumtel approaches every customer individually, taking care to adapt the service to the specific needs of your business. So we invite you to get in touch if you have a question or suggestion about the Cloud Fax service.
The better we get to know you, the better the telecom services we can provide!
You can reach us via the contact details on our website, or on social media: Facebook or LinkedIn.
